Boys & Girls Club @ Smyrna Clayton

“Ensure staff attendance includes exact hours worked in each classroom or area. Staff #1 in Room #1 and Staff #2 in Room #5 prefilled their departure time on the attendance records. This was discussed with staff and corrected when staff agreed to comply in the future.”

“Ensure child attendance is recorded to include exact arrival and departure times. Room #2 had 15 children present, but 17 children were signed in. Room #4 had 15 children present, but only 14 were signed in. Room #5 had 15 children present, but only 14 were signed in. This was discussed and corrected when the attendance records were updated.”

“Ensure walls are cleanable and in good repair. Clean the carpet in Room #1. Repair the metal strip under the last bathroom stall in the boy's bathroom. Repair the broken and loose tiles in the Preschool classroom bathroom. Repair the wall under the window in Room #2. Ensure electrical outlets are covered. Several outlets in Room #1 need outlet covers.”

“Ensure the outdoor play area is clean. Remove the trash and debris from the outdoor play area.”

“Post a daily schedule in Room #3.”

“On July 13, 2026, the Office of Child Care Licensing (OCCL) received a complaint regarding lack of positive behavior supports, improper staff-to-child ratio, lack of supervision, improper sanitation, accident/injury procedures, and not using age-appropriate music. An investigation was conducted on July 15, 2026. The complaint is substantiated for improper staff-to-child ratio and improper sanitation. According to the attendance record for July 8, 2026, the preschool classroom had up to 12 children, the youngest being three with one staff member until 8:30 am when the second staff member arrived. According to staff statements, two staff stated the facility was without a sanitizer solution for a period of time and the preschool classroom floors were not being mopped daily. There is no evidence to substantiate regarding lack of positive behavior supports, lack of supervision, accident/injury procedures, and not using age-appropriate music because interviewed staff denied the allegations. A concern noted was upon reviewing attendance records for the day of the visit, LS #1 observed Staff #2 was present but had not signed into the attendance record, and Child #2 had only a check mark documented on the attendance record rather than a recorded arrival time.”

“On October 28, 2025, the Office of Child Care Licensing (OCCL) received a complaint regarding classroom capacity and the administrator not being respectful. An investigation was conducted on October 29, 2025. The complaint is substantiated for classroom capacity and the administrator not being respectful by using threatening tones and actions when speaking and interacting with others at the center. According to attendance records provided to LS #1, Group 1 s classroom has up to twelve children present at one time, but the classroom only measures for eleven children. During interviews with staff, multiple staff members reported Administrator #1 has engaged in behavior and communication that staff members have identified as inappropriate and disrespectful.”

“Ensure proper supervision is provided at all times. Upon arrival, this specialist observed five school-age children leave the outdoor play area, unsupervised and entered the building. The children were then seen walking to a staff member who was seated at a table inside the gym. This was discussed and corrected when staff agreed to comply in the future. Ensure proper staff-to-child ratios are maintained through the assignment of qualified staff. A staff member who is not 18 years old, and has not been fingerprinted and determined eligible was observed alone with a group of four school-age children in the gym. A second staff member who is qualified as an aide was observed taking two children to the bathroon in the gym. This was discussed and corrected when staff agreed to comply in the future.”

“Ensure staff files are complete. Two staff need CPR and first aid certification. One staff needs first aid certification. Five staff need to update their administration of medication training/certification. One staff needs a DEEDS Early Learning qualifications certificate. One staff needs a professional development plan. One staff needs to complete OCCL's Health and Safety Training for Child Care Professionals. Four staff need additional references. One staff needs an eligibility letter. One staff needs an adult health appraisal with TB results. One staff needs a health appraisal. Two staff need service letters.”

“Ensure child files are complete. One child needs screen time permission.”

“Ensure floors, walls, and counter surfaces are cleanable.. The wall under the soap dispenser in the boys bathroom needs to be repaired. Ensure toilets are in good repair. Repair the broken toilet in the boys bathroom. Provide individual labeled storage spaces for the children in Room 109. The children's belongings were observed touching on a cart due to no other storage option. Ensure electrical outlets are covered. The power strip in Room 4 needs covers in all open outlets. Ensure trash is covered. Room 109's trash can is not covered. Discontinue the use of air fresheners. Room 4 needs to remove the can of air freshener.”

“Ensure food storage areas are clean. Clean the bottom shelf of the refrigerator.”

“Ensure all bathrooms have an operable window or ventilation fan. This specialist was unable to determine if the ventilation fans in the girls and the boys bathrooms were working properly. Ensure paper towels are available in the bathroom. The bathroom located in the preschool classroom needs paper towels. The hand-drying device was not operating. Ensure the bathrooms are clean. The boys bathroom has a strong urine odor. Clean the bathroom to eliminate the odor. A used feminine hygiene product was observed along the window sill behind the bathroom stall in the girls bathroom. Clean the bathroom and remove the feminine hygiene product. Repair the faucet on the first sink in the boys bathroom. This faucet is loose and moving.”

“Remove the shovel from the preschool outdoor play area. Provide a cover for the trash can in the preschool outdoor play area. Ensure the gates to the preschool outdoor play area are self-closing and self-latching. The front gate has a self-latching mechanism, but does not self-close. The back gate has a push bar mechanism that is in the children's reach. This gate needs a self-closing and self-latching mechanisms, that are out of the children's reach. Replenish the mulch in all areas where the equipment and swings are designed for the children's feet to leave the ground with 9 inches of mulch.”

“Ensure soap/water and sanitizer/disinfectant is available. Room 5 needs sanitaizer/disinfectant.”

“Purchase bandage tape, eye patch, first aid guide, gloves, pen and note pad, plastic bags, roll gauze, safety pins, scissors, thermometer, triangle bandage or sling, and tweezers for the travel first aid kit in the white van.”

“Ensure lesson plans contain daily opportunities for physical, social-emotional, language/literacy, and cognitive development activities for the preschool classroom. Ensure a monthly activity plan is posted and shows school-age children working on projects that require extended time to complete in such topics as science, math, social studies, language arts, cooking, drama, creative arts, or music for all school-age classrooms.”

“Ensure staff files are complete. Six staff need CPR and First Aid certification. One staff needs a professional Development plan. One staff needs an annual review of abuse and neglect. Four staff need orientation. Three staff need Health and Safety For Child Care Professionals training. One staff member needs an application, resume, or personal data sheet. Three staff need a job description. Eight staff need the appropriate amount of references. Two staff need an employee declaration and a drug and alcohol statement. One staff needs a letter of eligibility on file. One staff needs an adult abuse check completed. four staff need an adult health appraisal on OCCL's format, and five staff need a TB test result. Two staff need a release of employment history. Eight staff need initial or follow-up service letter requests from previous employers.”

“Provide each classroom and bathroom with at least a labeled soap and water and a bleach and water bottle. Remove cleaners from children's reach. One classroom has a bucket of cleaners on the floor.”

“Thirty-five square feet of useable floor space for each child is required. Remove the teacher-only areas or have the areas remeasured. Clean trash can lids in all classrooms. Ensure extension cords with outlets not in use are covered, and wall outlets not in use have covers. Ensure all soft materials are clean and laundered weekly. Ensure materials and their storage are clean. At least weekly, a licensee shall ensure non-porous toys and play equipment are washed with a soap and water solution and then disinfected. Ensure stained ceiling tiles are replaced in the Pre-K classroom. Ensure the walls are good repair the peeling paint and missing wall tile in the Pre-K bathroom. Personal belongings storage areas need to be relabeled in classroom 112. Classrooms 112 and 105 have labels peeling off, attracting debris and dirt; remove the labels.”

“Ensure the protective surface of the outdoor play area beneath and in the fall zones of climbing equipment, slides, swings, and similar equipment is of approved resilient material, which absorbs falls. Ensure protective surfaces of the fall zone extend at least six feet in all directions from the equipment. For swings, a licensee shall ensure the protective surfacing extends, in back and front, twice the height of the suspending bar unless otherwise directed by the CPSC or other recognized authority on playground safety”

“Ensure that expired medication is returned to the guardian. Prescription medication boxes must contain a pharmacy label for each box containing medication.”

“Ensure the travel first aid kit contains soap, water, a finger splint, an instant cold pack, and roll gauze.”

“A licensee shall submit a revised plan review and receive approval before making additions or renovations to the indoor areas. LS observed the previous food preparation and storage area being remodeled. Further conversation disclosed that the area's use will change.”

“Staff #1 needs CPR/1st aid certification Staff #2 needs OCCL health and safety training Staff #3 needs 1 hour health & safety training, a professional development plan and OCCL health and safety training Staff #4 needs Cpr/1st aid certification, 2 references, an adult health appraisal and a service letter Staff #5 needs annual training hours, 1 hour health and safety training, OCCL health and safety training , 2 references and an adult health appraisal Staff #6 needs annual training hours 1 hour in health and safety, a professional development plan, OCCL health and safety training and a service letter Staff #7 needs medication certification, annual review of abuse and neglect and a service letter Staff #8 needs annual review of abuse and neglect, fingerprint receipt w/eligibility and a service letter Staff #9 needs medication certification and an eligibility letter Staff #10, 11 and 12 need entire files on site. Staff #13 needs orientation, and 2 references Staff #14 needs OCCL health and safety training, an adult health appraisal and a service letter”

“Child #11 needs a health appraisal”

“Monthly medication logs were incomplete Medication guidelines are to be followed at all time.”

“Carry out and have available documented monthly evacuation drills.”

“Make sure children are always under direct supervision. LS McPhatter observed one child alone come to the office to retrieve a hand radio for a teacher. This was corrected when the child rejoined her classroom”

“Ensure staff files are complete. Staff #1 needs two reference letters, a service letter or documentation showing a request for a service letter, a follow-up request if needed, if unable to gain one completed service letter two additional references are needed. Staff #2 needs two references, a health appraisal on OCCL s form, tuberculosis results, service letters or documentation showing requests for a service letter follow up request if needed if unable to gain one completed service letter references are needed. Staff #3 needs an orientation release of employment history form and documentation showing requests for a service letter follow up request is needed if unable to gain one completed service letter no more information is needed for references are on file. Staff #4 verification of fingerprinting forms should be dated before the start date, service letters or documentation showing request for a service letter, follow up request is needed, no further references needed for references on file. Staff #5 needs two references and two attempts documented to gain a service letter from Ear Sweets. Staff #6 needs documentation showing request for a service letter, follow up request if needed if unable to obtain one completed request two more references are required. Staff #7 needs a professional development plan, a service letter or documentation showing request for a service letter, a follow up request if needed, if in unable to gain one completed service letter two additional references are needed, verification of fingerprinting before employment start, health appraisal on OCCL s form, tuberculosis results, and two references Staff #8 needs two reference letters, documentation showing requests for service letter, follow up requested needed, if unable to gain one completed request two additional references are needed, a health appraisal on OCCL s form, tuberculosis result, two reference letters. Staff # 9 needs two reference letters, a health appraisal on OC form, a ser vice letter or documentation showing request for a service letter, a follow up request if needed, if unable to gain one completed service letter two additional references needed. Staff# 10 needs one reference letter, health appraisal on OCCL s form, tuberculosis result, documentation showing attempts for a service letter if one completed service letter is not obtained two additional reference letters are needed. Staff# 11 needs a house appraisal on OCCL s form, tuberculosis results, documentation showing an attempt to gain a service letter follow up if needed, if a completed service letter cannot be obtained one more reference letter is needed. Staff# 12 needs adult abuse registry check, release of employment history with service letter or documentation showing two requests and a follow up to obtain one completed service letter, if one completed letter is not obtained two additional reference letters are needed. Staff# 13 needs a job description, two references, adult abuse registry check, release of employment history with service letters or documentation showing two requests and follow up has been made if no service letter is obtained to additional references or required.”

“Ensure the use of air fresheners is prohibited. LS McPhatter observed room 125 behind the staff desk and air freshener was plugged in.”

“Ensure perishable food is kept refrigerated at 40 degrees Fahrenheit or colder or frozen at zero degrees Fahrenheit or colder. Room 111 the refrigerator was at 37 degrees, a freezer has no thermometer, a refrigerator has no thermometer, the large standing refrigerator has no thermometer. Room 125 the freezer has no thermometer, the refrigerator temperature is 44 degrees Fahrenheit.”